Who We Are

Woodford Pantomime is committed to protecting and respecting your privacy.

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If you have any questions about this policy or your personal data, please contact us at:

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Email: woodfordpantocommittee@outlook.com

 

What Information We Collect Auditionees/Cast

We collect personal information for auditions/casting including:

• Name

• Address

• Email address

• Telephone number

• Date of Birth (Under 16’s)

• Emergency contact Information (Parents details of under 16’s)

• Allergies & Medical Information

• Audition information you choose to provide

• We may also take photos during the process

 

Audition Notification Forms

Notification of Audition Information
We will use your personal details only to send you the requested audition notice and any related audition information.

Once the audition notice has been sent, your personal details will be securely deleted or destroyed and will not be retained for marketing purposes.

Audition Attendance Registration
We will use your personal details solely for the purpose of managing audition attendance and scheduling on the day. Knowing how many people are expected helps us plan and manage the audition process effectively.

Your information will only be used for this purpose and will not be used for marketing purposes.

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Auditions and Casting

If you apply or audition for a production, we may collect personal details relevant to the audition and casting process.

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Successful Applicants

If you are successfully cast in a production, your details may be retained securely for the duration of rehearsals, performances, safeguarding, licensing, and production administration purposes and for a maximum of 2 years after the show. Information will only be accessible to authorised members of the production team and committee.

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Your participation fee includes membership of Woodford Pantomime and therefore your details will be held as a member for the length of your membership.

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Photos/Videos - By auditioning you understand and agree photos/videos will be taken during rehearsals and the show – these will be held by the society for future publicity across multiple platforms and media, and as a record of past shows.

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Unsuccessful Applicants

If your audition application is unsuccessful, your personal details and audition information will be securely deleted or destroyed once the casting process is complete and rehearsals have started.

 

Ticket Purchases

Tickets for productions are sold and recorded through Ticketsource. This includes online, phoning the Box Office or emailing us to book.

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When purchasing tickets, your personal data (name, address, email, phone number where provided) is processed and held by TicketSource. We hold this information for 5 years for the purposes of marketing messages from us, but we will only contact you where you have signed up to do so. After this time all personal data is automatically deleted by Ticketsource.

 

 

Marketing Emails

If you have previously purchased tickets for one of our productions, you may have chosen to receive email/post or SMS updates, show announcements, or marketing communications from us.

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These emails may include information about future productions, auditions, events, and other theatre-related updates.

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You can unsubscribe from marketing emails at any time by clicking the “unsubscribe” link included in any of the emails.

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We will never sell or share your information with third parties for marketing purposes.

 

How We Store Your Information

We take reasonable steps to ensure personal information is stored securely and protected against unauthorised access, misuse, or disclosure.

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Personal information is retained only for as long as necessary for the purposes outlined in this policy.

 

Sharing Your Information

We do not sell, trade, or share your personal information with third parties for marketing purposes.

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Information will only be shared where necessary for production administration, safeguarding, legal obligations, or ticketing services.

 

Your Rights

Under UK data protection law, you have the right to:

• Request access to your personal data

• Request correction of inaccurate information

• Request deletion of your personal data

• Withdraw consent where applicable

Requests can be made by contacting us at woodfordpantocommittee@outlook.com.

 

Cookies and Website Usage

Our website may use basic cookies or analytics tools to help improve user experience and website performance.

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You can control cookie settings through your browser.

 

Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page.

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Last updated: June 2026