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Who We Are

Woodford Pantomime is committed to protecting and respecting your privacy.

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If you have any questions about this policy or your personal data, please contact us at:

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Email: woodfordpantocommittee@outlook.com

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What Information We Collect Auditionees/Cast

We collect personal information for auditions/casting including:

• Name

• Address

• Email address

• Telephone number

• Date of Birth (Under 16’s)

• Emergency contact Information (Parents details of under 16’s)

• Allergies & Medical Information

• Audition information you choose to provide​

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What Information We Collect From Public

When purchasing tickets, your personal and payment information is processed by TicketSource in accordance with their own privacy policy and terms.

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Audition Notification Forms

If you complete a form on our website requesting notification of audition opportunities, we will use your details only to send the requested audition notice or related audition information.

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Once the audition notice email has been sent, your personal details will be securely deleted or destroyed and will not be retained for marketing purposes.

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Auditions and Casting

If you apply or audition for a production, we may collect personal details relevant to the audition and casting process.

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Successful Applicants

If you are successfully cast in a production, your details may be retained securely for the duration of rehearsals, performances, safeguarding, licensing, and production administration purposes.

Information will only be accessible to authorised members of the production team where necessary.

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Unsuccessful Applicants

If your audition application is unsuccessful, your personal details and audition information will be securely deleted or destroyed once the audition and casting process has been completed.

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Ticket Purchases

Tickets for productions will be sold through Ticketsource. This includes online, phoning the Box Office or emailing us to book.

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When purchasing tickets, your personal and payment information is processed by TicketSource in accordance with their own privacy policy and terms.

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We may receive limited booking information necessary for event administration and customer communication. For more information, please refer to TicketSource’s privacy policy.

 

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Marketing Emails

If you have previously purchased tickets for one of our productions, you may have chosen to receive email updates, show announcements, or marketing communications from us.

These emails may include information about future productions, auditions, events, and other theatre-related updates.

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You can unsubscribe from marketing emails at any time by clicking the “unsubscribe” link included in the email or by contacting us directly at woodfordpantocommittee@outlook.com.

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We will never sell or share your information with third parties for marketing purposes.

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How We Store Your Information

We take reasonable steps to ensure personal information is stored securely and protected against unauthorised access, misuse, or disclosure.

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Personal information is retained only for as long as necessary for the purposes outlined in this policy.

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Sharing Your Information

We do not sell, trade, or share your personal information with third parties for marketing purposes.

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Information will only be shared where necessary for production administration, safeguarding, legal obligations, or ticketing services.

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Your Rights

Under UK data protection law, you have the right to:

• Request access to your personal data

• Request correction of inaccurate information

• Request deletion of your personal data

• Withdraw consent where applicable

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Requests can be made by contacting us at woodfordpantocommittee@outlook.com.

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Cookies and Website Usage

Our website may use basic cookies or analytics tools to help improve user experience and website performance.

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You can control cookie settings through your browser.

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Changes to This Policy

We may update this Privacy Policy from time to time.

 

Any updates will be published on this page.

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Last updated: May 2026

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